December 13, 2019
Are you ready for the festive period? Tis the season to be jolly after all! With Christmas party season fast approaching it is important to remind employees of company policy and procedure.
Here at Prosperity we can expertly guide you through advising staff and managing any issues. We have drafted the below email for you to provide to staff ahead of your magical night!
DRAFT EMAIL – IMPORTANT MESSAGE EVERYONE MUST READ
Happy holidays all!
As you are aware the Christmas Party is being held at (insert venue) from (insert commencement time).
This is a time for us to celebrate the festive season by enjoying some social time together and we want everyone to feel welcome.
Please remember however, that it is a work function and an appropriate standard of conduct is expected. With this in mind it is timely that we remind everyone of a few points:
- Behaviour at the Party
As a work function the Company’s Harassment Policy and Grievance Procedures and Disciplinary Policy apply fully at the event. Copies of these policies can be accessed within your Company Handbook.
Please familiarise yourself with these policies and be mindful of your obligations with respect to each of them. Note that alcohol consumption is no excuse for harassment, bullying or misconduct and is not an acceptable defence.
- Drugs and Alcohol
We remind you that the use of illegal drugs and/or excessive consumption of alcohol is prohibited at all times during the Christmas Party. The Company reserves the right to require the venue to refuse service of alcohol to any member of staff who is, in the Company’s view, behaving inappropriately.
Food and drinks will be provided at the Christmas party including alcoholic beverages. If you choose to drink alcohol, please ensure that you drink responsibly, be respectful to others and have plenty to eat.
If you have any special dietary requirements in relation to food or drink, please let [insert contact name] know as soon as possible.
Alcohol service will cease at (insert time). The function will cease at (insert time) and we would expect guests to return to their room by this point.
The Company has arranged to transport people to and from the venue. If you are wishing to use alternative transport then please contact (insert name).
Naturally we want everyone to enjoy themselves; we also want everyone to arrive home safely so please ensure you act responsibly during the entirety of the trip:
If you have any concerns about the above mentioned points, become intoxicated, unwell, please don’t hesitate to ask for help by contacting one of the people listed below. You will be gladly assisted, including arrangement of safe transport home if necessary. Likewise, if you are concerned about the well-being, safety or behaviour of a colleague let one of the contact persons know so that appropriate assistance can be provided. The contact persons are:
(insert names of contact persons which should generally include some management and non-management employees)
We trust everyone will accept this communication in the right spirit by appreciating that the Company is committed to meet its legal and moral obligations of ensuring your safety and well being, not only in the workplace, but at work related functions also. None of the above should prevent us from having a great celebration and we look forward to everyone having a fantastic time tonight!
For the season of joy and thanksgiving, we would like to express our gratitude for our lovely staff this Christmas. May you all have a hearty, festive holiday season.
ENJOY THE PARTY AND HAVE A MERRY CHRISTMAS!
For further employment advice contact Zara O’Hare, firstname.lastname@example.org or 0161 667 3686